OPEN BIDS

The City of Spanish Fort has the following open bids:

City of Spanish Fort
Spanish Fort Community Center Parking Lot Paving
Project Number PL2024-1

Sealed bids for the construction of the Spanish Fort Community Center Parking Lot Paving, project number PL2024-1 will be received by the City of Spanish Fort at Spanish Fort Community Center, 7361 Spanish Fort Boulevard, Spanish Fort, AL until 2:00 PM on Wednesday, January 8, 2025, and then publicly opened for furnishing all materials, labor, equipment, and performing all work required by the City of Spanish Fort and described as follows:

Performing construction required to repave the community center parking lot, including milling, repaving, base repairs, striping, and other work incidental to the project.

Thirty (30) working days are allowed for the construction of the project.

All bids must be on blank forms provided in the specifications and submitted in its entirety. A cashier’s check drawn on an Alabama bank or a bidder's bond, payable to City of Spanish Fort, for an amount not less than five percent (5%) of the amount bid, but in no event more than ten thousand dollars ($10,000.00), shall be filed with the bid, as a bid guaranty. The bidder's bond shall be prepared on the form specified and issued by a surety company authorized to do business in the State of Alabama.

A performance bond in the form and terms approved by the City in an amount not less than the contract price will be required at the signing of the contract. A labor and materials bond in the form and terms approved by the City in an amount not less than the contract price, insuring payment for all labor and materials, shall also be required at the signing of the contract. In addition, the contractor must furnish to the City at the time of the signing of the contract a certificate of insurance coverage as provided in the specifications. The right is reserved to reject any and/or all bids and to waive informalities and to furnish any item of material or work to change the amount of said contract.

Each Bidder is required to submit a “Bid Security”, “Bid Form”, Non-Collusion Affidavit”, and any other items as outlined in Section 00 22 13 “Supplementary Instructions to Bidders.”

Liquidated damages for non-completion of the work within the time limit agreed upon will be assessed in accordance with the terms of the contract.

Contract documents may be obtained in electronic PDF format at no cost to the bidder by emailing a request to the engineer, S. Matthew Jones, PE at SpanishFortBids@gmail.com. Hardcopies of the contract documents may be obtained upon request and upon deposit of $150 to the engineer. This deposit shall be refunded in full upon return of the documents in reusable condition within ten (10) days after bid opening. The cost of and return of additional sets of specifications shall be in accord with Section 39-2-3(b), Code of Alabama (1975). No Specifications will be issued later than twenty-four (24) hours prior to the time indicated above for receiving bids.
It is the Bidder’s responsibility to ensure they have all bidding documents and addendums. For any technical questions, contact the engineer at the provided email address.

A pre-bid conference will be held on Friday, January 3, 2025 at 4:30 P.M. at City of Spanish Fort, 7361
Spanish Fort Boulevard, Spanish Fort, AL 3652. No bids will be considered unless the bidder, whether resident or nonresident of Alabama, is properly licensed and qualified to perform the work described herein in accordance with all applicable laws of the State of Alabama. This shall include evidence of holding a current certificate to engage in general contracting in the State of Alabama, issued by the State of Alabama Licensing Board for General Contractors, Montgomery, Alabama, as required by Section 34-8-2, Code of Alabama (1975).

Any contractor that desires to bid as a prime contractor must have at least one of the following major classifications of license per Section 230-X-1-.27 of the State of Alabama Licensing Board for General Contractors Administrative Code: Highway and Streets
Out of state corporations shall furnish a certificate of authority to transact business in Alabama. Out of state limited liability companies shall provide proof of registration to transact business in this state.

Prior to the award of a competitively bid contract to a contractor having one or more employees in the State of Alabama, Alabama law requires that the contractor provide the City proof of enrollment in E-Verify (see www.uscis.gov/everify).
No bid shall be withdrawn for a period of sixty (60) days after the opening of bids without the consent of the City of Spanish Fort.

CLOSED BIDS

ADDENDUM NUMBER 2 TO CITY OF SPANISH FORT PICKLE BALL COMPLEX ADVERTISEMENT FOR BIDS

November 12, 2024

The City of Spanish Fort has issued Addendum Number 2 to the City of Spanish Fort Pickleball Complex Advertisement for Bids.

Click here to view the Addendum.

ADDENDUM NUMBER 1 TO CITY OF SPANISH FORT PICKLE BALL COMPLEX ADVERTISEMENT FOR BIDS

November 8, 2024

The City of Spanish Fort has issued Addendum Number 1 to the City of Spanish Fort Pickleball Complex Advertisement for Bids.

Click here to view the Addendum.

CITY OF SPANISH FORT, ALABAMA
REQUEST FOR BIDS FOR VOIP TELEPHONE SYSTEM

October 25, 2024

The City of Spanish Fort (the “City”) is soliciting bids for a comprehensive city‐wide VoIP Phone
System that delivers a manageable, secure, reliable, and scalable system to replace the City’s existing
telephone system. The City prefers a cloud hosted VoIP Phone System that must meet or exceed the
City’s security requirements and communication needs. The City intends to award a contract with a
three-year term.
The City will review submitted bids in accordance with the evaluation criteria set forth herein. Prior to
selection of a Company, the City may engage in discussions with responsible submitters.

Three (3) copies of the bids and any executed forms must be submitted and signed by an authorized representative of the Company. All bids must be submitted in sealed envelopes that are clearly marked with the following title: 2024‐ VoIP Phone System. Bids must be delivered in person or by mail, no later than 2:00 P.M. on November 26, 2024, to the following address:

IN PERSON OR BY MAIL:
City of Spanish Fort
Office of the City Clerk
Attention: Rebecca A. Gaines
7361 Spanish Fort Blvd.
Spanish Fort, Alabama 36527

Click here to view the bidding requirements and specifications.

City of Spanish Fort
Spanish Fort Center Pickleball Complex
ADVERTISEMENT FOR BIDS

Sealed Bids for the construction of the Spanish Fort Center Pickleball Complex will be received by the
City of Spanish Fort at Spanish Fort City Hall, 7361 Spanish Fort Blvd, Spanish Fort, AL. 36527 until
10:00 A.M. local time on November 13, 2024, at which time the Bids received will be publicly opened
and read. The Project consists of constructing pickleball courts and associated amenities.
Bids will be received for a single prime Contract. Bids shall be on a lump sum basis, with additive
alternate bid items as indicated in the Bid Form.

The Issuing Office for the Bidding Documents is: Thompson Engineering, 7101 US Highway 90, Suite
101, Daphne AL 36526, Nick Combs, (251) 284-1088, ncombs@thompsonengineering.com.
Prospective Bidders may examine the Bidding Documents at the Issuing Office on Mondays through
Thursdays between the hours of 8:00 A.M. and 5:00 P.M. and may obtain copies of the Bidding
Documents from the Issuing Office as described below.

Bidding Documents may be obtained from the Issuing Office during the hours indicated above. Printed
Bidding Documents are available via in-person pick-up upon receipt of a non-refundable deposit of
$200.00 [Two Hundred and 0/100 Dollars], payable to “Thompson Engineering”. Alternatively, an
electronic PDF copy of the Bidding Documents may be supplied via e-mail. No deposit will be required
for electronic copies of the Bidding Documents. The date that the Bidding Documents are transmitted by
the Issuing Office will be considered the prospective Bidder’s date of receipt of the Bidding Documents.
Partial sets of Bidding Documents will not be available from the Issuing Office. Neither Owner nor
Engineer will be responsible for full or partial sets of Bidding Documents, including Addenda if any,
obtained from sources other than the Issuing Office.

A pre-bid conference will be held at 10:00 A.M. local time on October 30, 2024 at Spanish Fort City Hall,
7361 Spanish Fort Blvd, Spanish Fort, AL. 36527. Attendance at the pre-bid conference is highly
encouraged but is not mandatory. Inquiries should be directed to: Nick Combs,
ncombs@thompsonengineering.com; 251-284-1088.

Bidders shall submit proof of qualifications to perform the Work and bid security in accordance with and
as described in the Instructions to Bidders. Bids submitted shall be sealed and include the project name
marked on the outside of the envelope. The City of Spanish Fort reserves the right to reject any and all
bids and waive informalities in the bidding.

+ + END OF ADVERTISEMENT FOR BIDS + +

ADDENDUM 2

October 1, 2024

The City of Spanish Fort is issuing Addendum 2 to the City of Spanish Fort Request for Proposals for Disaster Debris Removal and Disposal Services as follows:

A copy of the proposal is attached. Click here to view a copy of the proposal.

ADDENDUM 1

CITY OF SPANISH FORT

REQUEST FOR PROPOSALS FOR DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES

September 30, 2024

The City of Spanish Fort is issuing Addendum 1 to the City of Spanish Fort Request for Proposals for Disaster Debris Removal and Disposal Services as follows:

1. Questions regarding the bid may be submitted until Tuesday, October 1, 2024, at 12:00 p.m. Central Daylight Time. Questions may be emailed to Rebecca A. Gaines, cityclerk@cityofspanishfort.com.

ADDENDUM 3 to Spanish Fort Community Parking Lot Repaving Project
September 15, 2024
TO: Pre-Bid Conference Attendees and City Staff
FROM: Matthew Jones Engineering, LLC
S. Matthew Jones, PE
RE: Spanish Fort Community Center Parking Lot Paving
Project No. PL2024-1
This addendum forms a part of and modifies the Construction Documents for the above
project. Contractor shall confirm receipt of the addendum via email by close of business
Monday, September 15, 2024, and additionally acknowledge receipt within the submitted bid
package. Attendees of Mandatory Pre-Bid Meeting are also attached.
Incorporate into the Contract Documents the following additions, deletions, changes,
clarifications, etc:
1. Sign-in sheet and meeting agenda provided.
2. Drawing No. C200 - Numerical references in the base repair detail have been updated.

PUBLIC NOTICE

INVITATION TO BID

DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES

Sealed bids will be received by the City of Spanish Fort for DISASTER DEBRIS REMOVAL AND DISPOSAL SERVICES for the City of Spanish Fort, Alabama, until Friday, October 4, 2024, at 2:00 p.m. Bids will be opened and publicly read aloud at the Community Center, located at 7361 Spanish Fort Boulevard, Spanish Fort, Alabama, at 2:01 p.m. on Friday, October 4, 2024.

Bid Documents and specifications are on file in the City Clerk’s office and may be examined and obtained from the City of Spanish Fort Community Center, 7361 Spanish Fort Boulevard, Spanish Fort, Alabama, Monday – Friday, 8:00 a.m. – 4:30 p.m. For inquiries, contact Rebecca A. Gaines, City Clerk, at 251-626-4884.

Bids must be submitted on Proposal Forms furnished by the City of Spanish Fort or copies thereof. Bid qualifications are set forth in the bid documents.

Be advised that overnight delivery by express or courier to Spanish Fort is not guaranteed. All license requirements for the City and State apply and must be met prior to bid opening. Envelope containing bid must be sealed, and the words “Sealed Bid: City of Spanish Fort Disaster Debris Removal and Disposal Services” must be printed on the outside of the bidder’s sealed envelope. The envelope shall be addressed as follows and delivered to the City of Spanish Fort, 7361 Spanish Fort Boulevard, Spanish Fort, Alabama 36527.

The right is reserved, as the interest of the City may require, to reject any and all bids and waive any informality or irregularities in bids received. FAXED BIDS WILL NOT BE ACCEPTED.

For the City of Spanish Fort,

Rebecca A. Gaines

City Clerk

ADDENDUM 2 to Spanish Fort Community Parking Lot Repaving Project
September 11, 2024

Project No. PL2024-1

This addendum forms a part of and modifies the Construction Documents for the above project. Contractor shall confirm receipt of the addendum via email by close of business Wednesday, September 11, 2024, and additionally acknowledge receipt within the submitted
bid package. Attendees of Mandatory Pre-Bid Meeting are also attached.

Incorporate into the Contract Documents the following additions, deletions, changes, clarifications, etc:
• Bids will be accepted until 11 am on Thursday, September 19, 2024. Late bids will not be accepted. Bids submitted with the previously provided project manual, as modified by Addendum 1, is acceptable.

• An additional pre-bid meeting will be held on Thursday, September 12, 2024 at 4:30 pm. An advertisement for bids was posted on the City of Spanish Fort website that contained an incorrect date for the mandatory pre-bid meeting. This error was unknown to the city until a contractor showed up to attend the incorrectly advertised date. The pre-bid meeting is scheduled as a make-up meeting for the incorrectly advertised pre-bid meeting. All contractors are invited to attend, however, only the contractor who received the incorrect
mandatory pre-bid date from the City is required to attend.

ADDENDUM 1 to SPANISH FORT PARKING LOT REPAVING PROJECT

Project No. PL2024-1
This addendum forms a part of and modifies the Construction Documents for the above project. Contractor shall confirm receipt of the addendum via email by close of business Monday, September 9, 2024, and additionally acknowledge receipt within the submitted bid
package. Attendees of Mandatory Pre-Bid Meeting are also attached.

Incorporate into the Contract Documents the following additions, deletions, changes, clarifications, etc:

SPECIFICATIONS:
The following items were edited:
1. Section 01 00 00, Part 2.4 of the Project Manual
2. Bid Form
3. Drawing No. CN-01 - Note 1 updated
4. Drawing No. C200 - Bollards added, Note 1 updated
5. Drawing No. C600 - Bollard detail added
REQUESTS FOR INFORMATION:
Question 1: Is weekend daytime work allowed?
Response 1: Working hours are limited to 9 pm to 6 am on Monday through Friday, after 1 pm on Saturday, and anytime on Sunday, with the exception that one full Saturday will be provided during the contract period without limitation on hours.

Question 2: Can construction be phased to allow daytime work?
Response 2: Working hours are limited to 9 pm to 6 am on Monday through Friday, after 1 pm on Saturday, and anytime on Sunday, with the exception that one full Saturday will be provided during the contract period without limitation on hours.

INVITATION TO BID

CITY OF SPANISH FORT PARKING LOT REPAVING PROJECT

Sealed bids for the construction of the Spanish Fort Community Center Parking Lot Paving, project number PL2024-1 will be received by the City of Spanish Fort at Spanish Fort Community Center, 7361 Spanish Fort Boulevard, Spanish Fort, AL until 2:00 PM on Thursday, September 12, 2024, and then publicly opened for furnishing all materials, labor, equipment, and performing all work required by the City of Spanish Fort and described as follows:

Performing construction required repave the community center parking lot, including milling, repaving, base repairs, striping, and other work incidental to the project.

Thirty (30) working days are allowed for the construction of the project.

Each Bidder is required to submit a “Bid Security”, “Bid Form”, Non-Collusion Affidavit”, and any other items as outlined in Section 00 22 13 “Supplementary Instructions to Bidders.”

Liquidated damages for non-completion of the work within the time limit agreed upon will be assessed in accordance with the terms of the contract.

It is the Bidder’s responsibility to ensure they have all bidding documents and addendums. For any technical questions, contact the engineer at the provided email address.

A mandatory pre-bid conference will be held on Thursday, September 5, 2024, at 4:30 P.M. at City of Spanish Fort, 7361 Spanish Fort Boulevard, Spanish Fort, AL 36527. All prospective bidders shall have a representative present at the pre-bid conference. No bids will be considered unless the bidder, whether resident or nonresident of Alabama, is properly licensed and qualified to perform the work described herein in accordance with all applicable laws of the State of Alabama. This shall include evidence of holding a current certificate to engage in general contracting in the State of Alabama, issued by the State of Alabama Licensing Board for General Contractors, Montgomery, Alabama, as required by Section 34-8-2, Code of Alabama (1975).

Out of state corporations shall furnish a certificate of authority to transact business in Alabama. Out of state limited liability companies shall provide proof of registration to transact business in this state.

No bid shall be withdrawn for a period of sixty (60) days after the opening of bids without the consent of the City of Spanish Fort.